Category Archives for "Virtual Reception"

Why is it So Essential for Small Businesses to Answer All Calls Live?

In our business, our biggest competitors are auto-attendants and voicemail. The reason why businesses choose to go with these companies is pretty simple, actually, and that reason is price. When a machine answers the phone instead of a human, the price is going to be lower. When making the choice between using an auto-attendant and using virtual reception, we suggest our clients look beyond price and consider the total picture.

People Like To Speak To A “Real Person”

Have you ever been talking with a friend, and they describe to you a frustrating customer service experience when they sought information by phone? Most people have had a negative experience with being unwillingly pushed to voicemail or getting lost in a phone tree that never seems to reach a live voice. These types of experiences leave a negative impression of the company. Using an auto-attendant is a low-cost option, but it could end up costing you business.

It’s Hard To Know If You’re Losing Business When Using Auto-Answering

There’s really no way of knowing whether you’re losing business when you use auto-attendants or voicemail. If someone is calling to set up an appointment for a quote or to learn more about your services, and they reach voicemail, they may leave a message and move on. However, plenty of people simply don’t like leaving voicemails — there is always the chance they just hang up the phone and go to the next name on their list. These hang-ups represent a certain amount of lost business, which is why we ask our potential clients to consider the use of virtual reception an investment in better customer service, and hopefully, a bigger bottom line.

Live Answer = Better Customer Care

Let’s face it: people want to talk to a live person. Technology is great, but just because you can fully automate your phone answering doesn’t mean that it’s the best choice for your business. You could be losing potential customers every day when using auto-answering, and you’d never know it.

We believe that virtual reception is a superior option since we offer your callers the ability to communicate with a live person every time. When a customer picks up the phone to call, they want to reach someone on the other end of the line — otherwise, they’d email!

If you’re ready to learn more about our services or are ready to get started today, visit our GETTING STARTED page, or call our office to speak with us about your needs. We’re looking forward to hearing from you!

How Does a Virtual Receptionist Handle Cold Callers and Solicitations?

If you are a business that receives a lot of cold callers and solicitations, Smiledog can help streamline the time you spend on the phone. Let’s face it, most of the calls are more a nuisance, but some of those cold calls might be a product or service your business could use. By using Smiledog virtual receptionists, you can ignore the nuisance calls and follow-up on the promising ones.

Smiledog Virtual Receptionists Are Professionals

At Smiledog, we train our virtual receptionists to handle all types of callers. Solicitations are just one of the many types of caller our virtual receptionists are trained to speak with effectively. Often, we’ll get calls from the same solicitor for different clients! Whatever the case may be, we make an effort to treat each caller with friendliness and respect, no matter what the nature of the call. Our method of screening ensures that we get enough information from the solicitor so that you can judge whether or not the opportunity is worth pursuing.

Special Requests Are Accommodated

Do you have a special request as to how you’d like your calls handled by Smiledog? Our services are highly customizable, and we can follow special instructions as to how you’d like solicitation calls handled. Perhaps there is a particular set of information you want collected — we can do that! When you sign up for Smiledog services, be sure to mention your preferences as to how you’d like us to handle your calls, and we will make sure things happen according to your wishes.

Let Smiledog Screen Your Solicitor Calls

Even when you are interested in a solicitor’s services, the calls never seem to come at a convenient time. When you use Smiledog to screen your solicitor calls, you can pursue the opportunities that look promising for your business, without having to deal with those that are more nuisance than they are helpful.

Call our office today or visit our GETTING STARTED page to learn more about how Smiledog can streamline your business operations and help stretch your bottom line.

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How do Virtual Receptionists Handle Personal or Sensitive Information?

If you work in a profession where personal or sensitive information is regularly conveyed over the phone, you might be wondering if Smiledog is something that could work for you. We assure all of our clients that all of their sensitive or personal information is safely handled by our professional receptionists, and they sign confidentiality agreements in connection with their job duties. This meets the legal requirements for confidentiality in the medical and legal fields, which protects both your business and Smiledog as well.

Professional Handling Of Your Sensitive Information

We understand that your clients trust you with their sensitive information, and we want you to trust us as we provide you with top quality virtual reception. We believe that that entails our receptionists be as polite and professional with each caller, and treating any sensitive information to which they’re exposed in a confidential manner. We require that each receptionist sign a general confidentiality agreement protecting us, them, and of course, you, the client.

Some clients with particular concerns may have their own confidentiality agreement that they require as part of their legal compliance. If you have one of these agreements, we can arrange to have that signed by our receptionists to help you meet your compliance requirements.

We Strive To Serve Our Customers

Our goal at Smiledog is always to serve our customers in a way that best meets their needs. We don’t want someone to dismiss virtual reception as an option, simply because their line of work is one where confidentiality is a concern. When you set up your account with us, we thoroughly examine your business needs and concerns, and come up with a plan that meets your business needs.

Increase Your Productivity and Stretch Your Bottom Line

Using virtual reception services is one way that you can increase your office productivity while saving money over traditional in-house reception options. We customize all of our services to meet your business needs. If you are curious about Smiledog virtual reception and want to learn more, we encourage you to contact us today. We want to be your virtual reception solution.

Contact us by phone today or visit our GETTING STARTED page to learn more!

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Will My Virtual Receptionist Make Outgoing Calls for my Business?

Though we are not a call centre, Smiledog is able to make outgoing calls for your business. If you’re wondering what those calls would be like, let’s take a closer look at the Smiledog service. Our basic services entail answering your incoming calls, announcing and transferring those calls, and taking messages as you direct. In addition to these services, we can also perform phone-based small tasks for you, such as filling out forms or collecting certain information. Appointment-setting services are also another option for those seeking our virtual reception services.

What Outgoing Calls Does Smiledog Make?

An example of an outgoing call that Smiledog makes is the example of one of our clients calling in sick. When one of our clients is ill, he or she can call our office and request that the day’s appointments be rescheduled due to illness. Our receptionists can call the scheduled clients for that day and rebook the appointments for a future date.

Larger offices may not need this service because of coworkers who can take up the slack, but for smaller businesses or solo practitioners, this service is invaluable. It’s just like having an in-house receptionist ready and willing to perform in an emergency situation.

Smiledog’s Commitment To You

Our primary goal as a business is to provide premium virtual receptionist services to each and every one of our clients, with the hope that our service is completely transparent to incoming callers. The idea that we have in mind is that it always appears as though we are in-house receptionists to callers.

Call Today For More Information

If you’re curious to learn more about how virtual reception can streamline your business operations, call us today. We are excited to meet with you to learn more about your business, and to offer suggestions on how Smiledog can make a big difference to your productivity and bottom line!

Contact us by phone today or visit our GETTING STARTED page to learn more!

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Do Virtual Receptionists Handle Customer Service Issues For My Business?

At Smiledog, we really consider that every incoming call is a “customer service” call. Though they may just be looking to speak with someone for a moment, we still consider the transfer of the call an experience that should satisfy the customer. When customers get an auto-answer or a voicemail, we think customer service is compromised. We feel that the best customer service comes when a business is answering each and every call during the business day with a live, friendly greeting.

What If An Angry Customer Calls?

Every business has the occasional irate caller, no matter how hard they work to satisfy their customers. We’re not afraid of these callers, in fact, our virtual receptionists are trained in how to handle every kind of caller in a calm, professional manner. They are able to reassurance and support, without compromising your position as a decision-maker in your business.

You may already have “best practices” in place to handle customer issues when they call in. You can discuss these protocols with us so that we understand them, and that we can properly direct our receptionists in your preferred procedures. Typically, our clients have a certain amount of information they want collected from customers with issues, so they can return a call with a solution in mind. You can create forms to ensure proper information is always collected.

We Want To Be Your Receptionist, Not Just Your Answering Service

Many who sign up with answering services get just that: an answering service. At Smiledog, we aim higher, hoping to replicate the experience of having an in-house receptionist. This is what sets us apart from the competition — we’re not just your answering service; we’re something more.

Call us today or visit our GETTING STARTED page to learn more about our services, and how we aim to provide the best customer service to you, and your customers too!

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Can my Virtual Receptionist Handle Small Tasks & Instructions for my Business?

You might be wondering what sets Smiledog apart from its competitors. After all, we’re not the only virtual reception service out there. Smiledog really approaches its role as virtual reception provider in a “full service” way. By this we mean, we want our services to be virtually indistinguishable from the services provided by an in house receptionist. Often, you would have an in house receptionist that has other duties besides answering the phone. Our receptionists are capable of handling your small tasks and special instructions while providing our high quality virtual receptionist services.

Customized Virtual Reception Services

How we handle your calls is determined mostly by you! In other words, when we begin providing services for your business, we interview with you to learn more about your business and the nature of your phone calls. This makes it possible for us to determine the best way we can answer your calls. If you want to provide us with a script, we are happy to implement it. If you don’t have any preferences, we can suggest a professional greeting appropriate to your industry. Our real goal is find ways for you to take full advantage of the services we offer.

We Do More Than Just Answer Phones

If you are using our services for answering calls, it’s possible you might also be interested in our performing more small tasks as part of our answering services. This may be of particular interest to clients interested in full time reception options. Need us to fill out a form when a client calls, and submit the form to you? We can definitely do this! When you set up services with us, we can get these forms in place so that get the information from your callers that you need.

We Book Appointments Too!

For those businesses whose calls largely are related to setting up, rescheduling, and otherwise handling appointments, we are here to help! Our services are a great option for practitioners and business owners who don’t want to deal with the added overhead of hiring a full time receptionist for appointment setting purposes. Our Smiledog virtual receptionists can answer calls and schedule appointments using real-time web based calendaring systems. We can even reschedule appointments for the day if you are sick or have an emergency keeping you away from the office.

Have Another Need Not Mentioned?

Do you have another small task that you think our virtual receptionists could do to help streamline your business? Since our services are completely customizable, bring us your idea, and we will do everything possible to meet that need. We love to find new ways to help our clients!

Learn More About How We Can Help You!

If you’re ready to learn more about the suite of options we have for our clients, call Smiledog today! We are excited to learn more about your business, and we are certain to have some great solutions to streamline your operations.

Contact us by phone today or visit our GETTING STARTED page to learn more!

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Full-Time & Backup Virtual Reception for Chiropractor Offices

Smiledog does a lot of work with chiropractic offices, both large and small. The services that we provide to them varies, based on their needs. Smiledog is always ready to customize services to provide your business with virtual reception that can lower costs and increase productivity. Smiledog works with a variety of different types of health care providers. We can provide both full-time and backup reception, as well as appointment setting services to growing chiropractic offices.

Full-Time Reception With Smiledog

Chiropractic offices with just one practitioner find it very beneficial to use Smiledog services. Chiropractors certainly can’t take a break from a client to answer a call, so many practitioners find it necessary to hire a receptionist even when their client base is still in the developing. By using Smiledog, you can dedicate the salary you would have spent on support staff and use it to build your client base. Smiledog’s affordable rates are accessible to chiropractic offices of all sizes. We offer chiropractors the opportunity to give each client their full attention without ever having to worry about missing a call.

In addition, we can handle all of your appointment setting, and any rescheduling should you get sick, right from our office. We use dynamic, web-based calendars so there is never a problem with double-booking clients — the calendar is always up-to-date!

Backup Reception With Smiledog

Larger chiropractic offices with several practitioners may find it necessary to have an in-house receptionist to handle patient concerns in the office and other administrative tasks. Smiledog can help these offices as well, by providing backup reception for those times when the receptionist is otherwise occupied.

Backup reception can work a variety of ways, depending on your situation. Some clients turn on backup reception as needed, such as days when their in-house receptionist is sick, on vacation, or otherwise unable to take calls. Offices with times of high call volume can have calls automatically routed to Smiledog after a predetermined number of rings, such as 3 or 4. Smiledog can help your office determine the ideal setup for your needs.

Time To Get Started?

Are you ready to sign-up for full-time or backup virtual reception services or just want to learn more about how Smiledog can help you grow your business? Visit our GETTING STARTED page for more information now!

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Virtual Reception and Appointment Setting for Physical Therapists

Virtual reception services have the potential to improve productivity in your physical therapy office and free you up to focus on what you do best: patient care. Smiledog offers physical therapy offices virtual reception services that are second-to-none. By choosing Smiledog for your virtual reception needs, you can grow and develop your business whether you’re experienced and established, or just starting out.

Appointment Setting For Physical Therapy Offices

One of the more simple and repetitive tasks in a physical therapy office is handling appointments. Every client must make one, and sometimes they have to reschedule them. By letting Smiledog take over this aspect of your physical therapy office, you are left with more time to focus on your patients. We use state-of-the-art web calendars that are dynamically updated instantly. You never have to worry about double-booking of patients, because the calendar is always up-to-date.

For a physical therapy office just opening its doors, establishing a client base is vital. By using virtual receptionists from the start, you get maximum productivity from any existing office staff. They can focus on the patients in your waiting room — not juggling calls and appointments.

Grow Your Business With Virtual Reception

Using virtual reception services can really ease your mind as you continue to establish and grow your practice. On those occasions when you are ill and have an emergency, you need not panic about the appointments set up for the day. Not only can Smiledog set appointments, you can direct us to call your patients and reschedule them in the event of an illness or emergency. Smiledog is always ready to accommodate your schedule, and help you keep things running smoothly at the office.

Time To Get Started?

Are you ready to use virtual reception services to improve your physical therapy office or are you interested in learning more about how we can help you? Visit our GETTING STARTED page for more information now!

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Virtual Reception and Appointment Setting Services for Massage Therapists

Virtual reception services might just be a great addition to your massage therapy office. How you can use the services depends a lot upon your needs. At Smiledog, we try to meet our clients where they are — in other words, we want to help you grow and develop your business, whether large or small. Our valuable services can help your massage therapy office grow while also improving your productivity.

Providing Virtual Reception Services For Your Growing Business

If you are running your massage therapy office on your own, Smiledog can really help you streamline things and keep your day running smoothly from patient to patient. We can take your incoming calls and schedule appointments as you treat your patients, never having to worry about missing a call or having to send anyone to voicemail. If you’re sick, we can also handle rescheduling your day, while you stay home to get well.

One of the biggest obstacles to growing your massage therapy office if often bridging that middle ground between needing a receptionist to grow your client base and having enough clients to justify hiring a receptionist. Smiledog relieves you of this stress with its affordable, scalable virtual reception services.

Dedicate Support Staff To Patient Care

For busier offices using virtual reception for appointment setting, support staff is free to focus entirely on patient care, rather than tedious appointment setting tasks. Where clients are in and out of your office daily, it’s really best to let front office staff focus on the immediate needs of in-office patients, instead of having to ask them to wait while handling a phone call. Switching to virtual reception can help your staff more fully-focus on your patients’ needs, which in turn, increases their patient satisfaction.

Time To Get Started?

Are you ready to use virtual reception services to improve your massage therapy office or just want to learn more about how we can help you? Visit our GETTING STARTED page for more information now!

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Can Smiledog Help A New Business Get A Phone Number?

Startup businesses interested in virtual reception may wonder if Smiledog can be your phone provider, and the answer is, yes! One of the great advantages of using Smiledog for smaller startups is that we can get everything ready to go as far as phone services go. When new companies come to Smiledog, they may not yet have a business line. Smiledog clients can use the number issued by Smiledog as their main number, and never have to worry about call forwarding.

Let Smiledog Help You Get Started

Starting a new business can be a challenge, and by letting Smiledog handle getting your business phone set up, you save time and energy for the more important things. You can use a local or toll-free 800 line; whichever suits your particular business. You can publish this number in your marketing materials and in advertising with confidence, because you can always keep this number. If you decide to leave Smiledog in the future, you don’t have to worry about the hassle of getting a new phone number. (Of course, we hope you always stay with Smiledog!)

Smiledog Service Basics

If you’re wondering how our services work, it’s actually pretty simple. Either full time or part time, we can answer your incoming calls during business hours. We answer all calls live, with a friendly receptionist delivering your preferred greeting to all your callers. Our sophisticated phone technology makes certain each caller gets the appropriate greeting, and we can even do small tasks and make appointments for you as well.

Contact Us Today To Learn More!

New businesses just getting started can discover the convenience and ease of handling phone calls by trying virtual reception. You can call our office and discuss more about your specific needs, and discover how we can custom-design a phone plan that meets your needs while accommodating your budget.

Call us today to learn more, or visit our GETTING STARTED page today! We’re looking forward to hearing from you!

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